Unified Portal Lead Inbox for Brokerages
Every portal, website and walk-in lead in one inbox, assigned before it goes cold
- Fixed price
- $1,000 – $2,200
- Delivery
- 10–18 days
- Built with
- Claude · GPT · Cursor · Claude Code · DeepSeek
One deduplicated inbox for Property Finder, Bayut, Dubizzle, website and walk-in leads, round-robin assigned to your agents. Custom software development from $1,000 to $2,200.
The problem
Most small Dubai brokerages run leads through a shared Gmail account. Portal enquiries, website forms, WhatsApp messages and walk-ins land in different places, the same buyer appears three times under two spellings, and two agents call the same person about the same Downtown apartment an hour apart. Nobody knows who owns which lead, leads slip below the fold, and the owner only finds out a lead was ignored when the portal invoice arrives.
What we build
PINCLER builds a single lead inbox that pulls Property Finder, Bayut and Dubizzle enquiries from their lead emails or feeds, plus your website forms, WhatsApp and manually logged walk-ins, then deduplicates by phone and email, assigns by round-robin or area specialism, and starts an SLA timer on every lead. Agents work one prioritised queue on mobile; the owner sees what is unclaimed. We generate the connectors and data model with Cursor and Claude Code, use Claude to normalise the inconsistent portal formats, and migrate your existing lead history before launch. Custom software development from $1,000 to $2,200, never above $2,500.
Features included
- Leads from portals, website, WhatsApp and walk-ins
- Automatic deduplication by phone and email
- Round-robin or area-based agent assignment
- SLA timer and unclaimed-lead escalation
- Mobile queue agents can work between viewings
- Full activity trail per lead and per agent
- Source tagging down to portal and listing
- Notes, tags and next-action reminders
- Export and CRM sync for existing systems
What you receive
- Full source code in your GitHub repository
- Deployed inbox with accounts for every agent
- Migration of your existing lead history
- Admin documentation and team training video
- 30-day bug-fix warranty and support window
Ideal for
- Small Dubai brokerages
- Leasing teams
- Property managers
- Off-plan sales teams
- Independent agents
FAQ
Unified Portal Lead Inbox for Brokerages: common questions
Do we have to drop our existing CRM?
No. The inbox can run in front of Bitrix24, Zoho or HubSpot and push qualified leads across, or replace the shared mailbox entirely if you have no CRM yet.
How are duplicate enquiries handled?
Leads are matched on phone number and email, so a buyer who enquires on four of your listings becomes one record with four listing interests and one owner – not four agents calling the same person.
What does a unified lead inbox cost?
From $1,000 to $2,200 fixed, delivered in 10 to 18 days depending on the number of sources. Quoted after a free discovery call and never more than $2,500.
Related
Similar projects within the same budget
Instant Portal Lead Response — Property Finder, Bayut & Dubizzle
Custom software development that replies to every portal lead within a minute by WhatsApp, SMS and email, quoting the exact listing. From $900 to $2,000, live in two weeks.
WhatsApp Property Enquiry Auto-Responder
WhatsApp Business API bot that answers property questions instantly, qualifies the buyer and hands a warm conversation to your agent. Chatbot development from $800 to $1,800.
AI Buyer Qualification & Property Matching
An AI agent that qualifies budget, end-user or investor intent and mortgage status, then matches live inventory and sends three options with ROI and payment plan detail.